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Step 4: Automate Repetitive Tasks
Unconventional doesn’t always mean complex. Often, simple automation tools can deliver powerful results.
Tools to Consider:
IFTTT or Zapier: Connect apps like Gmail, Google Sheets, Slack, and Trello.
Alfred (Mac) or PowerToys (Windows): Boost desktop productivity through custom workflows and shortcuts.
AI scripting tools: Let ChatGPT write small automation scripts for Google Apps or Excel.
Example:
Set up a Zap that:
Takes a new task in Trello
Schedules it in Google Calendar
Sends you a Slack reminder the day before
Step 5: Customize and Build Your Ecosystem
Once you find a few tools that work, think of your system as an ecosystem, not isolated apps.
How to Do It:
Use a hub tool like Notion or Obsidian to centralize data and notes.
Connect inputs (e.g., email, notes, calendar) to outputs (e.g., tasks, goals).
Use tagging, folders, and interlinking to reduce searching and improve focus.
Step 6: Encourage a Culture of Experimentation
If you’re part of a team:
Run monthly “Tool Tryouts” where members introduce a tool they love.
Host short internal workshops on how to use new platforms.
Share case studies of small wins (e.g., “How using Loom reduced 6 weekly meetings to 1”).
If solo:
Commit to testing one new tool per month.
Write down pros, cons, and use cases.
Only keep what truly adds value.
Step 7: Review, Reflect, Refine
Technology evolves quickly, and so should your workflow. Schedule a quarterly review of your tool stack:
